Category Archives: PMP

How to Pass the PMP – with NO STUDY?

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A person passing the PMP with no studyThe Most Incredible PMP Test Strategy

The Project Management Professional (PMP) exam can be daunting, but with the right approach, it’s entirely possible to pass – even with minimal study. I’ve helped over 30,000 people pass the PMP exam through my Udemy course and YouTube videos. After analyzing the patterns of successful test-takers, I found five key strategies that can significantly increase your chances of success on the exam. These techniques are designed to streamline the test-taking process and help you manage the complexity of the PMP’s multiple-choice, scenario-based questions.

Here are the five tips to help you pass your PMP:

1. Read the Question and Highlight Key Words

The PMP exam is heavily scenario-based, where each question presents a situation and asks you to identify the best course of action. Many questions will have two or more answers that appear correct, which makes it challenging. To navigate this, read the question carefully and highlighting the key words. The answer is usually embedded in the question itself, so identifying terms like “risk,” “change control,” or “product owner” can give you critical clues.

2. Identify the Project Type: Predictive, Agile, or Hybrid

Once you’ve highlighted the key words, the next step is determining whether the scenario relates to a predictive (waterfall), agile, or hybrid project. For example:

Predictive projects often use terms like “change control,” “risk management,” and “contingency reserves.”

Agile projects include terms such as “product owner,” “Sprints,” “iterations,” and “definition of done.”

Hybrid projects involve a blend of both methodologies. Identifying the type of project will help you understand the appropriate methodology and answer options.

3. Determine the Topic or Principle Being Tested

After identifying the project type, identify the core PMBOK topic or principle the question addresses – whether it’s risk management, procurement, or change control. By narrowing down what the question is about, you’ll be able to eliminate irrelevant answer choices.

4. Eliminate Answers That Don’t Address the Topic

Once you’ve identified the topic and methodology, begin striking through answers that don’t address the issue at hand. If the question is about risk management, for instance, you can immediately discard answers that focus on procurement or resource allocation. This reduces the number of choices and makes it easier to zero in on the correct one.

5. Select the Best Answer

With fewer options left, it’s easier to identify the most appropriate answer. Sometimes, only two choices remain after eliminating the rest, making it much clearer which one directly addresses the question.

6. Bonus Tip: Answer Every Question

One of the simplest yet most crucial tips is to ensure you answer every question. If you leave a question unanswered, you miss out on the potential points. If you’re unsure about a question, flag it and return to it later. You may gather insights from subsequent questions that help you clarify your answer.

7. Bonus Tip: Manage Your Time

Time management is critical during the PMP exam. You have 230 minutes to answer 180 questions, which equates to approximately 1 minute and 15 seconds per question. To stay on track:

You should aim to complete the first 60 questions with 155 minutes remaining.
By the time you reach question 120, you should have about 80 minutes remaining. This pacing will help you stay focused and prevent you from rushing toward the end of the exam.

Practice Question Example

Let’s apply these strategies to a practice question to see how they work in action.

Scenario: You are working as a product owner in an agile team. During a recent risk review, the team has uncovered various risks that will impact the project. The customer wants these risks mitigated as soon as possible. What do you do next?

Step 1: Highlight key words

Key words include “product owner,” “agile,” and “mitigating risks as soon as possible.” These terms signal that the question is focused on risk in an agile environment.

Step 2: Identify project type

The terms “product owner” and “agile” clearly point to an agile project.

Step 3: Determine the topic

The focus is on risk management, specifically addressing how to mitigate risks in an agile setting.

Step 4: Eliminate wrong answers

Options that do not align with agile principles or risk management can be discarded. For instance, an answer focusing on mitigating risks after project execution would be irrelevant in this context.

Step 5: Select the best answer

The correct choice is the one that suggests prioritizing risks in the agile backlog—adjusting the backlog based on the risks’ impact versus the value of deliverables.

Through this method, you narrow down the answer options and increase your chances of selecting the correct response.

Conclusion

By following these five simple yet powerful strategies, you can improve your chances of passing the PMP exam. The test can be challenging, but with the right approach—focusing on reading carefully, identifying key terms, understanding the project type, and eliminating incorrect answers—you can significantly simplify the process. Remember to answer every question, manage your time wisely, and practice regularly.

For those looking to take their preparation to the next level, my Udemy course and PMP Fast Track are excellent resources. These courses help streamline your study and ensure you’re prepared for the exam.

With the right preparation and mindset, passing the PMP exam becomes an achievable goal.

David McLachlan on LinkedIn

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How to Quickly Earn PDUs for PMI-PMP Certification Renewal

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Studying PDUs to get your PMP Renewal

If you’re looking to renew your Project Management Institute (PMI) certification—whether it’s your PMP (Project Management Professional), ACP (Agile Certified Practitioner), or any other PMI credential—this guide will show you how to earn PDUs (Professional Development Units) quickly and efficiently. You may even have some unused PDUs already, and you don’t even realize it! Let’s dive in and simplify the process of earning PDUs for certification renewal.

What Are PDUs and Why Do You Need Them?

A PDU (Professional Development Unit) is a measure used by PMI to track professional development activities for certification holders. For PMI’s PMP certification, you need 60 PDUs every three years to maintain your certification. PDUs ensure that project managers stay up-to-date with current trends, knowledge, and practices in project management.

To renew your PMP, you need:

  1. 35 PDUs in education
  2. 25 PDUs in giving back

It’s important to note that PDUs can be earned in different categories, making it easier than ever to gather them quickly.

One hour of education, work or learning typically equals one PDU.

Breakdown of PDUs: Education and Giving Back

Education PDUs

Out of the 60 PDUs required, 35 need to come from education-related activities. These education PDUs must cover at least three specific areas of project management:

  1. Ways of Working: This includes project management knowledge and methods.
  2. Power Skills: These are leadership skills, such as negotiation, conflict management, and people management.
  3. Business Acumen: This focuses on understanding how to deliver value and manage projects that contribute to organizational success.

You can earn PDUs through various forms of learning, including courses, webinars, and even self-study like reading books or articles related to project management.

Giving Back PDUs

The remaining 25 PDUs can be earned by “giving back” to the profession. This can include activities such as:

  1. Working as a practitioner (Your normal, practical experience in project management)
  2. Creating knowledge (e.g., writing blogs, articles, or creating courses)
  3. Volunteering (helping the PMI community or other non-profits)

The great news is that many of these activities are easy to accomplish and may already be a part of your routine.

Earning PDUs Through Giving Back

Let’s look at how to earn PDUs by giving back:

Working as a Practitioner: Simply working in your project management role can earn you PDUs. You just need proof of employment and your job description if you are audited.

Creating Content: If you write blogs, articles, or create webinars and presentations, you can earn PDUs for each hour spent doing so. You just need your course agendas or copies of the material you created if you are audited.

Mentoring and Teaching: Mentoring colleagues or others in your field is a great way to earn PDUs. One hour of mentoring equals one PDU, and you’ll just need to document your mentoring agreements.

Volunteering: Volunteering your project management skills for organizations or PMI chapters can also count toward your PDUs. One hour of volunteering equals one PDU.

These activities can help you quickly earn the 25 PDUs needed for the “giving back” requirement.

Earning Education PDUs

Now, let’s focus on the 35 PDUs required for education. Here are some easy ways to accumulate those PDUs:

Courses and Training: If you’ve already taken any courses—whether internal to your organization or external—you can count each hour of training towards PDUs. You just need your certificate or proof of attendance if you are audited. Degrees don’t count as PDUs, but individual courses within a degree program do.

Udemy and Online Courses: Many affordable online platforms like Udemy offer courses specifically for PMI certifications. These can be completed on your own time and often cost less than $50 per course. They’ll often provide a certificate of completion too!

PMI Chapter Meetings and Events: Attending PMI chapter meetings that include an educational component is another great way to earn PDUs. You’ll just need the event registration or proof of participation.

Webinars and Online Media: Websites like ProjectManagement.com offer webinars and digital content where you can earn PDUs for watching videos, reading articles, or completing online learning modules. One hour of learning equals one PDU.

Self-Directed Reading: Reading PMI resources, such as the PMBOK Guide or other project management-related books, can also count as PDUs. One hour of reading equals one PDU, as long as you take notes and track the dates of your activities.

Informal Learning: Participating in informal learning activities like lunch-and-learn sessions, team discussions, or other forms of structured conversations about project management can count toward PDUs. These are often activities you’re already doing as part of your day-to-day job.

Simple Tools for Earning PDUs

ProjectManagement.com: PMI’s affiliated website offers a large number of webinars and educational resources. When you log into your PMI account and complete a webinar, the system automatically logs your PDUs.

Udemy Courses: Many project management-related courses on Udemy are inexpensive and offer high-quality learning that counts toward PDUs.

PMI Chapter Events: Check out your local PMI chapter for educational events that may count as PDUs.

Conclusion

Earning PDUs for PMI certification renewal doesn’t have to be complicated or time-consuming. Many activities you already engage in can count toward your PDU requirements. Whether it’s attending webinars, creating educational content, mentoring, or simply working as a practitioner, there are countless ways to quickly and easily earn PDUs.

Take advantage of these opportunities, and you’ll be able to renew your PMP, ACP, or any other PMI credential without breaking a sweat. Be sure to track your PDUs and gather the necessary documentation to support your claim, and you’ll be well on your way to maintaining your certification.

Good luck, and keep up the great work!

David McLachlan on LinkedIn

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How to Apply for your PMP Exam

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Click on the video above to view.

For many project management professionals, obtaining a Project Management Professional (PMP) certification is a crucial career milestone. If you’re ready to take the plunge and apply for the PMP exam, here’s a comprehensive guide to walk you through the process on the PMI website.

1. Create a PMI Account

Start by visiting the Project Management Institute’s website at pmi.org. If you don’t already have an account, you’ll need to create one. Click on “Login” or “Register” and fill out the registration form with your first name, last name, country, email address, and a password. After submitting your details, you’ll be registered and able to access PMI’s services.

2. Navigate to the PMP Application

Once logged in, go to the “Certifications” section and select “Project Management Professional (PMP)”. Click on “Apply Now” to begin the application process for the PMP certification. This will guide you through the necessary steps to complete your application.

3. Input Your Educational Background

Your PMP application requires you to input your educational details. The requirements vary depending on your highest level of education:

With a Four-Year Degree: You need to have 36 months of non-overlapping project management experience.

Without a Four-Year Degree: You’ll need 60 months (5 years) of project management experience within the last 8 years.

Regardless of your educational background, ensure you accurately enter the details of your academic qualifications.

4. Document Your Project Management Education

You must also provide proof of 35 contact hours of project management education. This can be achieved through various training programs, including online courses like those offered on Udemy. Make sure you have the documentation to verify these hours, as it will be required during the application process.

5. Detail Your Project Management Experience

Provide detailed information about your project management experience. This includes:

  • Project Titles: The names of the projects you have worked on.
  • Organizations: The companies where you worked on these projects.
  • Job Titles: Your role or job title during these projects (it doesn’t need to be “Project Manager” but should reflect project management responsibilities).
  • Project Descriptions: Describe your role and responsibilities using Project Management Body of Knowledge (PMBOK) terminology, including the phases you worked in (initiating, planning, executing, monitoring and controlling, and closing).
  • Methodologies: Specify the approach used (e.g., Agile, Waterfall).
  • Project Details: Include the size of the project team, the budget, and the project dates (start and end).

Make sure to account for overlapping projects accurately as PMI will calculate the total project management experience based on the information provided.

It is good practice to notify your previous leaders or managers who can vouch for the projects you did, in the case of an audit by PMI.

6. Provide Exam Details

Once your experience is documented, input your exam location preferences, citizenship information, and the name as it should appear on your certificate (which should closely match your ID). You can also request special arrangements if needed, such as accommodations for disabilities.

7. Agree to Terms and Pay for the Exam

Review and agree to the terms and conditions, confirming that all information is accurate. You will then receive a payment link. The exam fee is $655 (as of this time of writing), or $405 as a PMI member. Often the membership fee is worth it for the discount and other benefits such as access to downloadable versions of the PMBOK Guide, Process Groups Practice Guide and more. Lastly, make the payment.

8. Schedule Your Exam

After processing your payment, you’ll receive a link to schedule your exam. Choose a convenient date and time from the available slots on the calendar provided. You can also reschedule your exam if needed, through your PMI dashboard.

Finding a close exam center is often the most ideal way to do it. Taking your exam at home can be a challenge if your internet is not reliable, there is excess noise around the house, or you don’t have a distraction-free area. On the other hand, some people don’t have test centers close to them and would have to travel hours to get to one. Make the choice that is best for your circumstances.

By following these steps, you can successfully apply for the PMP exam and take a significant step toward advancing your project management career. Good luck with your certification journey!

David McLachlan on LinkedIn

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PMP to Pay Rise – 6 Steps to Getting a New Job and Pay Rise With Your PMP

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A professional person getting_a_pay_rise_comicFor those who have recently earned their PMP certification, the next step often involves leveraging this achievement to secure a substantial pay rise. A recent study showed that PMP holders earned 40% more than Project Managers without a PMP certification – equating to an average of $130,000 a year in the US (versus $90,000 without).

Whether you’re negotiating a raise at your current job or exploring new opportunities, applying a strategic approach can make a significant difference. Here are some essential tips to help you maximize your earning potential and advance your career.

1. Benchmark Your Salary

The first step in securing a pay rise is understanding the current market rates for your role. Use reputable salary and recruitment websites such as Glassdoor, Indeed, or salary.com to gather data on salary ranges for project managers in your area. For those in project management, the Project Management Institute (PMI) publishes an annual salary report that provides detailed insights into earnings for PMP-certified professionals globally.

By comparing your current salary with market data, you can present a strong case to your employer if you’re being underpaid. This benchmarked data will serve as a solid foundation for negotiating a raise, demonstrating that your current compensation doesn’t align with industry standards.

2. Showcase Your Value

When negotiating a pay rise or applying for a new job, quantifying your contributions can significantly strengthen your position. Highlight how your projects have added financial value to your organization—whether through cost savings, revenue generation, or efficiency improvements. Provide specific examples and metrics to illustrate your impact.

If you haven’t yet achieved measurable financial results, consider volunteering for high-visibility projects or initiatives within your current role. This not only demonstrates your willingness to take on additional responsibilities but also provides tangible evidence of your contributions that can support your case during negotiations.

3. Enhance Your Network

Networking plays a crucial role in career advancement. Studies show that a substantial percentage of job vacancies are filled through referrals or internal recommendations rather than public advertisements. Strengthening your professional network can open doors to opportunities that are not widely known.

Engage with industry groups, attend PMI chapter meetings, and connect with peers in your field. A robust network can offer valuable support, provide insights into job openings, and help you gain referrals or endorsements from industry professionals. Leveraging these connections can be a powerful tool in your job search and salary negotiations.

4. Consider a Job Switch

If your current employer is unable to meet your salary expectations, it may be time to explore new opportunities. Even if a job switch doesn’t immediately lead to a promotion, it can offer better prospects for future salary increases and career growth. Look for roles in companies or industries that offer more competitive compensation and opportunities for advancement.

A lateral move to a different organization might also present more upward mobility or a more supportive work environment, which can contribute to long-term career satisfaction and increased earning potential.

5. Target Hot Industries

Identifying and targeting high-growth industries can be a strategic way to increase your salary. Industries experiencing rapid growth, such as technology, healthcare, or renewable energy, often offer higher compensation due to increased demand for skilled professionals.

Research industries that are currently thriving and align with your skills. By positioning yourself in a booming sector, you can benefit from the increased salaries and bonuses that come with high-demand roles.

6. Optimize Your Job Application

When applying for new positions, tailoring your resume and cover letter to match the job description is crucial. Use keywords from the job ad to ensure your application passes through automated applicant tracking systems (ATS). Highlight relevant skills and experiences that align with the job requirements.

One effective tool is ChatGPT or other AI-driven platforms that can assist in crafting well-written resumes and cover letters. These tools can help you present your qualifications in a professional manner and match your skills with the keywords from job ads. However, be cautious of potential text watermarks that may indicate AI-generated content – always review and personalize the output to ensure it reflects your authentic voice.

Conclusion

Securing a pay rise or advancing your career as a PMP-certified professional involves a combination of market research, strategic negotiation, and effective job searching. By benchmarking your salary, showcasing your value, enhancing your network, exploring new opportunities, targeting growing industries, and optimizing your job application, you can significantly improve your chances of achieving the salary increase you deserve.

With these strategies, you’re well-equipped to navigate your career development and secure the compensation that reflects your skills and contributions. Good luck, and here’s to your success in reaching new career milestones and financial goals.

David McLachlan on LinkedIn

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This Course Is Really All You Need To Pass the PMP

David McLachlan, PMP

Udemy_PMP_David Mclachlan

“This course is really all you need to pass the PMP. I very much enjoyed the style; the lessons are clear, key terms repeated just enough to get you to remember them without driving your crazy. Lots of positive reinforcement throughout helps you along. I am excited to use all the knowledge I gained in my work!” – Esther, on Udemy.

See hundreds of 5 star reviews for David McLachlan.

This is the course: The Ultimate PMP Project Management Prep Course (35 PDUs)

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How to Pass the PMP Audit: Tips for Meeting Eligibility

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Note: Click on the video above to watch.

Pass your PMP Audit With These Tips

If you’re afraid of receiving a notification from PMI that you failed your PMP audit because your eligibility wasn’t met, you’re not alone. The audit process can be tricky, but with some adjustments, you can improve your application. Here’s a guide to help you meet the PMP requirements and increase your chances of success.

Don’t get Rejected

PMI may reject your application if your project descriptions don’t clearly show that you led a project and fulfilled the duties of a project manager. Even if you didn’t hold the title of Project Manager, you must demonstrate that you led cross-functional teams and managed the project effectively to deliver a change.

Tips for Meeting Eligibility

Detail Your Project Experience:

Length and Detail: Each project description should be around 200 to 500 words. Include key details such as team size, project budget, methodology (waterfall or agile), and the timeline.

Overlapping Time Doesn’t Count: PMI only counts the total of your non-overlapping project time. For example, if you worked on multiple projects that overlapped, you can’t add up their durations. Only count the actual time worked.

Showcase Your Leadership:

Project Description: Clearly state your role in leading the project or change. Even if your title wasn’t “Project Manager,” emphasize how you led teams and managed project delivery across the project phases of Initiation, Planning, Execution, Controlling and Closing.

Project Definition: Ensure your projects are temporary efforts aimed at delivering change or business value, not just routine tasks or operations.

Describe Your Responsibilities:

Project Phases: Break down your responsibilities across different project phases—initiating, planning, executing, monitoring, and closing. Use PMBOK language, tools and techniques to align with PMI’s standards.

Tools and Techniques: Mention any project management tools and techniques you used, such as stakeholder registers, risk management, quality inspections, and work breakdown structures.

Highlight Outcomes:

Success Metrics: Describe the outcomes and benefits of the project. Even if a project wasn’t fully successful, outline what was achieved and how you managed any challenges.

Final Thoughts

Applying for the PMP exam can be daunting, but with the right approach, you can meet the requirements. Focus on detailing your leadership roles, project outcomes, and use PMI’s language to describe your experience. Remember, persistence and attention to detail are key. You’ve got this!

Good luck, and if you have anything you want to add, leave a comment below.

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PMP versus MBA – Which One Wins?

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Note: Click on the video above to watch.

PMP versus MBA cartoonPMP Certification vs. MBA Degree: What’s the Difference?

Many people have asked about the differences between a PMP (Project Management Professional) certification and an MBA (Master of Business Administration) degree. While both focus on business improvement, leadership and value, they have distinct features, costs, and benefits. Let’s break it down!

Overview

PMP Certification: This is a professional certification designed to showcase your Project Management skills. To earn it, you need at least three years of project management experience and 35 hours of project management education. It’s recognized globally, so you can often use it anywhere.

MBA Degree: An MBA is a graduate-level degree that covers a broad range of business topics, including leadership, finance, and marketing. It’s often required for top-level management positions and is also internationally recognized.

Popularity

PMP: There are about 1.2 million PMP certification holders worldwide.

MBA: Approximately 2 to 3 million people hold an MBA, making it one of the most popular graduate degrees. The exact number can vary based on university records and different definitions of MBA completion.

What You Learn

PMP: Focuses on project management processes, frameworks, and delivering business value. You’ll learn about managing scope, schedule, cost, quality, and risk, as well as team leadership and resource management.

MBA: Covers a wide range of topics, including marketing, ethics, organizational behavior, finance and accounting, strategy, and leadership. It provides a broad business education, preparing you for various managerial roles.

Salary Expectations

PMP: The average salary for a PMP holder in the U.S. is around $130,000 per year according to PMI’s latest Salary Survey.

MBA: The average salary for MBA graduates is about $128,129, but graduates from top MBA programs can earn between $205,000 and $231,000. Consultants with an MBA can earn up to $251,000 annually.

Time and Cost

PMP: Costs $655 (or $544 for PMI members) and requires 35 hours of education plus three years of project management experience. It’s relatively quick and affordable compared to an MBA, but is still sufficiently difficult to pass and obtain.

MBA: On average an MBA costs around $56,000 and requires about two years of full-time study or approximately 600 classroom hours. The cost and time commitment are significantly higher than those for a PMP.

Networking Opportunities

PMP: Networking is limited compared to an MBA. While you can connect with other professionals through PMI, the scope is narrower. Some people have mentioned the benefits, as a PMI member, of joining your local PMI Chapter. These can give some networking opportunities to help your career.

MBA: Networking is a major benefit of an MBA. MBA programs often provide opportunities to connect with high level executives, alumni, and mentors through events and alumni networks, which can be invaluable for future career opportunities.

Prerequisites

PMP: Requires three years of project management experience and 35 hours of education.

MBA: Generally requires a bachelor’s degree with a minimum GPA, and some managerial work experience. Depending on the program, you might also need a GMAT score and/or IELTS scores.

Conclusion

Choosing between a PMP certification and an MBA depends on your career goals. The PMP is ideal if you want to specialize in project management and need a slightly faster, more cost-effective credential. An MBA offers a broader business education and more networking opportunities, but at a higher cost and time commitment.

I hope this helps you decide which path is right for you! If you have anything to add, leave a comment below.

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Getting the Mindset for the PMP

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Note: Click on the video above to watch.

PMP MindsetNailing the PMP Exam: Your Mindset Guide

Many people have asked how to get into the right mindset for the PMP (Project Management Professional) exam, so let’s dive in. Here’s a quick overview (from the video above) of how to approach the exam with the right mindset. We’ll cover general tips, predictive approaches, and Agile strategies to help you succeed.

General Exam Mindset

The mindset idea is the general approach to a project, leadership and the exam questions that are asked on these things to help you get them right the majority of the time.

Here are some general exam mindset ideas from the video above to help you.

  1. Work with What You’ve Got: Assume that all the info you need is in the question. Sometimes, several answers might seem correct. Rank them from best to worst and pick the best one based on the details given.
  2. Avoid Extremes: Try not to go for extreme actions like closing the project or escalating issues immediately. Instead, aim for answers that focus on problem-solving and collaboration.
  3. Be Collaborative: Project managers don’t have all the answers but can get them. Consult your team for their expertise and always involve the project customer for feedback on deliverables.
  4. Stay Simple and Inclusive: Use simple, inclusive tools and methods. For estimating, bottom-up is more accurate but time-consuming, while top-down is quicker but less precise.
  5. Know Your Framework: Identify whether the project is waterfall, agile, or a hybrid. Look for keywords in questions to determine which approach is being tested.

Predictive Exam Mindset

Here are some Predictive exam mindset ideas from the video above to help you.

  1. Your Project Plan: Always create a plan and follow it. If changes are needed, know the change management process: log the change, assess its impact, get approval from the Change Control Board, and communicate the outcome to stakeholders.
  2. Distinguish Risks from Issues: Risks are future uncertainties; issues are problems that have already happened. Use a risk register for risks and an issue log for issues.
  3. Consult Your Team: For solutions, and for estimations, always get input from your team. Their expertise is crucial.
  4. Closing a Project: Follow proper closing steps, including confirming acceptance with the sponsor, finalizing claims for Procurement, transitioning to operations, documenting lessons learned and archiving project information.
  5. Know Stakeholder Communication Needs: Don’t assume; ask your stakeholders what communication they need and how often. Engage them regularly and update as needed.

Agile Exam Mindset

Here are some Agile exam mindset ideas from the video above to help you.

  1. Be a Servant Leader: Remove obstacles for your team, shield them from external issues, and help them grow. Focus on motivating and supporting your team.
  2. Coach the Product Owner: The product owner prioritizes the backlog. If they don’t know how we must coach them and help them improve. They represent the customer and make decisions on what features to prioritize.
  3. Communicate the Vision Often: Clearly outline the project vision, goals, and communication preferences in the project charter.
  4. Co-locate the Team: Whenever possible, have the team work together in the same space. This improves communication and information flow.
  5. Use Face-to-Face Communication: It’s more effective than emails, allowing you to pick up on non-verbal cues.
  6. Visual Management: Use a Kanban board to track work and identify bottlenecks. This helps the team manage work and solve constraints.
  7. Encourage Safe Disagreements: Create an environment where team members can voice disagreements without fear. This fosters a culture of psychological safety.
  8. Review and Improve: Hold retrospectives to review what’s working and what’s not. Use these insights to continuously improve.
  9. Sprint Reviews: Demonstrate completed items to show real progress, not just reports or showcases.

Final Thoughts

Passing the PMP exam is within your reach! It takes effort and self-belief, but with the right mindset and strategies, you can do it. Keep studying, stay confident, and remember: you can do this.

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CAPM versus PMP – What Are They and Which Should You Choose?

PMP,

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CAPM versus PMP: Different Certificates for Different Times

If you’ve been considering diving into project management certifications, you’ve probably heard about the CAPM (Certified Associate in Project Management) and the PMP (Project Management Professional) from PMI (Project Management Institute). Both certifications can boost your career, but they cater to different needs and levels of experience. Let’s break down the key differences between them to help you figure out which one might be right for you.

Which Certification is Right for You?

CAPM:

If you’re new to project management or looking to switch careers, the CAPM is a great starting point. It’s designed for those who might not have a lot of project management experience but want to demonstrate their understanding of the basics. You don’t need years of experience to qualify for the CAPM, but you do need education and a willingness to learn.

PMP:

On the other hand, the PMP is for seasoned professionals who want to showcase their project management expertise. It’s ideal if you’ve already been leading projects and want to prove your advanced skills and experience. The PMP is recognized globally and can be a powerful credential if you’re aiming to advance in your career or work internationally.

Requirements to Apply

CAPM:

To apply for the CAPM, you need a secondary degree (like a high school diploma or GED) and 23 hours of project management education. The CAPM doesn’t require project management experience, making it accessible for those just starting out.

PMP:

For the PMP, you need more than just education. You need either a secondary degree or GED plus 5 years of professional project management experience, or 3 years of experience leading projects if you have a four-year degree. Additionally, you’ll need 35 contact hours of project management education. If you already hold a CAPM, those education hours count completely towards your PMP application instead.

Exam Differences

CAPM:

The CAPM exam consists of 150 questions to be completed in 3 hours. Of these, 135 are scored, and 15 are “seeded” questions used to test future exam content. The CAPM exam covers project management fundamentals, predictive methodologies (waterfall), Agile frameworks, and business analysis. The breakdown is roughly 36% fundamentals, 17% predictive, 20% Agile, and 27% business analysis in the CAPM Exam Content Outline.

PMP:

The PMP exam is a bit more involved, with 180 questions to be answered in 3 hours and 50 minutes (230 minutes). Out of these, 175 are scored, and 5 are seeded. The PMP exam focuses on people and soft skills (42%), project management processes (50%), and the business environment (8%). This reflects the advanced nature of the PMP and the comprehensive knowledge required.

What to Study for CAPM versus the PMP

CAPM:

To prepare for the CAPM, focus on the exam content outline, the PMBOK (Project Management Body of Knowledge) Guide, and PMI’s guides on process groups and Agile practices. The CAPM requires a solid understanding of project management fundamentals and methodologies.

PMP:

For the PMP, you’ll want to study the same resources as for the CAPM but in greater depth. The PMP also includes additional recommended readings and a more detailed examination of project management processes, leadership skills, and business environment. The PMBOK 7th Edition and the Agile Practice Guide are essential resources for this.

Final Thoughts

Both the CAPM and PMP certifications offer significant value depending on where you are in your project management career. The CAPM is a fantastic entry-level certification that can open doors to new opportunities, while the PMP is a prestigious credential for those with substantial project management experience looking to advance their careers.

Whichever certification you choose, both will enhance your project management skills and add value to your career. With dedication and the right preparation, you can successfully achieve either certification and stand out in the ever-evolving field of project management.

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The Secret History of Agile: From Japan to America

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hand drawn comic software and car manufacturer working togetherThe Secret History of Agile: Unveiling the Roots of a Revolutionary Methodology

The Agile methodology, a transformative approach in software development, is often mistakenly attributed solely to the Agile Manifesto of 2001. However, the roots of Agile stretch much deeper into history, with influences from manufacturing and even early industrial practices. Let’s check out the lesser-known origins of Agile, and see how it has really evolved from the 19th century to today.

The Waterfall Model: A Misunderstood Beginning

The story of Agile cannot be told without mentioning the Waterfall model, traditionally seen as the “enemy” of Agile. Interestingly, Winston Royce, who formalized the Waterfall model, came up with a more iterative and feedback-driven approach in his final notes. Royce emphasized the importance of integrating feedback from testing into design and requirements, advocating for an iterative process and customer involvement.

This philosophy, remarkably similar to Agile, shows that even the origins of the Waterfall model came from principles that Agile later embraced.

Early Industrial Influences: Toyota’s Innovations

Agile’s principles can be traced back to early industrial practices, particularly those pioneered by Toyota. In 1896, Sakichi Toyoda introduced the “Stop and Notify” concept, also known as Jidoka or autonomation. His invention of an automatic loom that halted production if a needle broke was revolutionary, combining human oversight with machine efficiency. This concept of built-in quality control is a cornerstone of Lean manufacturing and, subsequently, Agile.

Post-War Innovation: The Birth of Lean and Kanban

The real transformation began in 1948 when Toyota faced severe resource constraints post-World War II. This led to the creation of the Toyota Production System, the precursor to Lean manufacturing. Lean emphasizes waste reduction and Kaizen, or continuous improvement. From Lean, Kanban emerged, a method of visualizing the work to optimize flow. This later became integral to Agile software development.

The Agile Manifesto: A Culmination of Decades of Ideas

Agile as formally recognized today was crystallized in 2001 with the Agile Manifesto, but its foundations were laid much earlier. The Manifesto was influenced by various methodologies, including Lean, Kanban, Extreme Programming, Feature Driven Development and Scrum. These frameworks collectively contributed to Agile’s emphasis on flexibility, customer collaboration, and iterative development.

Scrum: A Revolutionary Approach

Scrum, often synonymous with Agile, has its roots in a 1986 white paper titled “The New New Product Development Game” by Japanese researchers Hirotaka Takeuchi and Ikujiro Nonaka. They proposed a holistic, team-based approach to product development, likening it to a rugby team working together to move the ball down the field. This approach emphasized overlapping development phases, self-organizing teams, and continuous learning—key principles that underpin Scrum and Agile.

The Six Secrets of The New New Product Development Game

Takeuchi and Nonaka identified six characteristics of successful product development teams, which resonate strongly with Agile principles:

  • Built-in Instability: Assigning broad goals to capable teams, granting them autonomy and flexibility to meet that goal.
  • Self-organizing Teams: Teams acting like startups, from ideation to implementation, fostering autonomy, self-transcendence, and cross-functional collaboration (the Product Owner idea in Scrum today).
  • Overlapping Development Phases: Continuous interaction between research and development and production to ensure constant progress and iteration.
  • Multi-learning: Encouraging team members to pursue ongoing learning, both within and outside their areas of expertise.
  • Subtle Control: Implementing visual management and maintaining open workspaces to facilitate communication and collaboration.
  • Organizational Transfer of Learning: Converting project activities into standard practices to spread knowledge throughout the organization.

As you can see there are many similarities between Scrum as we know it today, and The New New Product Development Game introduced in 1986, even if some of the names are different.

Conclusion: The Ever-Evolving Journey of Agile

The history of Agile is rich and multifaceted, drawing from various disciplines and evolving over decades. From Royce’s iterative vision for Waterfall to Toyota’s Lean principles and the collaborative ethos of Scrum, Agile embodies a continuous pursuit of improvement and adaptability. Understanding this deep and varied history not only enriches our appreciation of Agile but also underscores its enduring relevance in today’s fast-paced, ever-changing technological landscape.

For those eager to dive deeper into Agile’s principles and practices, comprehensive courses and coaching can offer valuable insights and practical skills. Embracing Agile is not just about adopting a methodology; it’s about joining a long-standing tradition of innovation and excellence in product development.

See more PMP Articles and Tips for Passing your Exam: 

You can see what people are saying about David McLachlan here: REVIEWS

Navigate to Free Project Management and Leadership Articles through the links on the right (or at the bottom if on Mobile) 

PMI PMP 35 PDUs CourseThe Ultimate PMP Project Management Prep Course (35 PDUs)
Agile Certified Practitioner (PMI-ACP 21 PDUs)The Complete Agile Course: PMI-ACP (21 PDUs), Coaching, Jira and MORE! 
50 Project Management Templates Gantt Chart Risk Matrix and more Excel50+ Project Management Templates in Excel and PowerPoint (Gantt Chart, Risk Matrix and more!)
Project Management Plan TemplatesPre-made Project Management Plan Template: Save 100 HOURS!