Tag Archives: employee engagement

Playing The Leadership Card Game For The First Time

Playing The Leadership Card Game, With Lean Expert Phil Preston

You may have heard about the Leadership Card Deck – an incredible card deck (and associated, collaborative game and ice-breaker with your teams) that teaches ways to increase motivation and engagement within your teams, as a leader.  And everyone can be a leader.

You can now buy your very own copy of the Leadership Card Deck to improve the leadership ability of the people around you, from almost anywhere in the world on beautiful linen-card paper.  They really are a pleasure to use.

Transcript:

David McLachlan:  Hey everyone I just wanted to show you something that we worked on over the last couple of months and it relates to ease-of-use and it relates to engagement and it relates to disrupting companies, creating disruptive companies and all of those things that come from
ease-of-use and making things easy to do and easy to use.

And come out of it is the the leadership card deck which helps improve the
engagement of your teams, that has huge flow-on effects like improving the
profitability and productivity of your people, making people want to come to
work and do a good job and I had to bring Phil along –

Phil Preston:  Hello!

David:  – because as we’ve been playing we’ve sort of evolved this game from the leadership card deck just by playing it over the last couple of weeks.  And the way it’s evolved is really really great, you’re gonna love playing it as well.  And Phil’s probably one of the best people to play this because he’s probably one of the most hardcore lean practitioners in the southern hemisphere I would say.  He’s had training at Ford, from Toyota guys, he has a manufacturing background but also financial services, formal stuff like Six Sigma and not only that Phil does that as a day job and then teaches lean on the weekends as well, so he can’t get enough of it.

Phil: I am so passionate David.

David:  But also so good at it.

Phil:  Thank you.

David: And that’s how this sort of evolved over the last couple of weeks.

Phil:  I love the game, I’m ready to go.

David:  So did you want to walk people through how we’ve been playing?

Phil: Okay, so we started off with the cards, and on each of the cards is – how would you describe it David?

David:  Oh it’s just a tip, a bit of research or a trick, how to improve engagement how to get the most out of your teams, that sort of thing.

Phil:  So when we initially started playing the game we just picked three cards each and then we would try to make them flow.  But the game’s evolved, where we originally thought it would all start off with the root cause and end up with a solution, but sometimes that’s not always the case.  Anyway we’ll demonstrate to you how this works.

David:  Let’s do it and yeah and that’s why playing with Phil in this manner is such a pleasure because he totally gets it and he gets that improving things just makes the way for making happier staff as well so that’s really one of the greatest treasures that you’ll get out of this I think.  So you said take three cards – one two three – and when Phil says you “make it flow”,  what we’re doing is we’re just arranging the cards in the order that we believe they fit, and you’ll see you can ask your people to do so and you can use this as an icebreaker for a meeting for any sort of you know improvement situation or a talk that you’re giving, you can use this as a great icebreaker for your teams and get them thinking about improvements before you delve into those things or any other meeting that you’re running and you just have your people take the three cards and read out the cards that they get.

Phil:  Okay so I’ll go first – so Not Invented Here.  Okay and could you just read that little description there David?

David:  Not invented here, the tendency to rate our own business ideas as more successful than other people’s concepts.  So it’s just hard for us to to rate other people’s ideas as better than our own, or take them on board even when sometimes they might be better.  I think we’ve all been there but yeah that’s a really good one.

Phil:  So an unusual mix this time to be fair.  So this is a difficult one!  So not invented here how do we make that consistent with the view to try and improve that concept?

David: So let’s find the cards that work around, that are similar.

Phil:  Okay with this so let’s “make it repeatable”, even though it is a concept and almost the culture of thinking but if we can repeat and embed some form of consistency around that thinking we’ll make it repeatable –

David: – And that helps the not invented here.

Phil:  I think so.

David: I’ve got this one, which I want to sort of bring into the mix as well and it’s the curse of knowledge.  So once you have knowledge of a particular
subject it’s hard to imagine others not having that same knowledge and I
think I mean where where would we put that before or after not invented here?

Phil: I would put it after yeah.

David:  Not invented here caused from the curse of knowledge, solved by making it repeatable in your teams, and then what else have you got?

Phil: To improve the repeatability make it visual.

David: Make it visual so people can clearly see what’s expected of them, that’s fantastic!  Is that all yours?  Phil’s done already. I’ve got two more – mastery which is when your team is able to be to working continuously towards mastering a worthy skill, it’s an intrinsic motivator and it actually motivates people more than money in some cases so working towards a worthy skill if you’ve put all of this in place then you’re working towards mastery, it’s more
of an intrinsic motivator than than money or gifts or bonuses or rewards in
many cases.

Phil:  Yeah that could hover across quite a few to be honest.  Leave it there but I think we leave it at the end because that’s pretty much to where we’re aspiring towards.

David:  I like it!  And lastly sales and satisfaction, as the effects of engagement. I don’t know if you can see that but companies in the top quartile of engagement achieved 10% higher customer satisfaction than companies in the lowest quartile of staff engagement,

Phil: Which leads into mastery because you’ve got autonomy and intrinsically motivated teams.

David:  So your team mates are more engaged, they’re happy to come to work, they’re working on something that’s of value to them and now all of a sudden that impacts the sales and satisfaction of the company as well.

Phil: Yeah so you know you’ve got the – you started off with not invented here which is a sort of culture – a cultural waste in a way – you’ve then got the curse of knowledge as well which how would you interpret the curse of knowledge following that one?

David:   In that people find it hard to see the value in other people’s ideas
above their own.

Phil:  So this is the view together – so make it repeatable then make the thinking repeatable or make the culture repeatable – make the process repeatable – to provide the consistency.

David: And then we’re back into making the process visual, helps people work towards mastery continuously, brings in satisfaction.  And see the way that
that evolved was that and this could go any way because all it is is a discussion around the way we think that it should flow and sometimes people play
it differently.

Phil:  They do but I think that if you look at the real sort of standout aspects of this, is make it repeatable, make it visual, and then master it. I love it, that’s really good.

David:  Thanks Phil, I love your work!

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Leadership Card 27 – What Looks Like Laziness…

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Leadership Card 27 – What Looks Like Laziness…

Leadership_Card_027_Laziness

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…Often isn’t laziness at all.  It’s cognitive exhaustion.  In other words, our brain gets tired.

Can you remember a time when you had a tough day at work?  Maybe you were solving problems for your customers, which were long, difficult and varied, or maybe you were doing a report or analysis for your boss.  And when you came home all you wanted to do is veg out in front of the television and not have to think any more.  Your brain needed a rest.

Research has shown that when we’re working on things that require complex thought – problem solving, working around things, or deviating from our normal routine, it wears down our ability problem solve or think of complex things.  So when people – whether they are your team or your customers – seem like they’re being lazy there’s a good chance you’ve just made their process too complex, and their brains are running out of steam.

It pays to make things simple and easy to use.  Making things simple and easy to use means your team and your customers are more likely to do the thing you want, and do it more often.

Making things easy to use also helps people form habits around your product or service, as it’s easy to do and easy to come back to time and time again.  And this is where Lean CX and the ease of use framework comes in.  By reducing “waste” in a task – things like rework (having to redo something because of mistakes), waiting, not getting the right outcome, or having excessive hand-offs to many people or excessive steps, you are making things harder.

On the other hand, using Lean CX and making thing standard and repeatable, reducing the steps, making it impossible to make a mistake, making it visual so people know what to do first time, and checking in that people got what they wanted, all help make a process easier.

So I encourage you to think about the processes in your company, and how you can make them easier.  The results you will see will be worth it.

Chat soon – David McLachlan

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Leadership Card 26 – What Looks Like Resistance…

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Leadership Card 26 – What Looks Like Resistance…

Leadership_Card_026_Resistance

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… Is often a lack of clarity.

If you’re not clear on something, how do you know what to do?  In the moment, without trying things out or making mistakes, you don’t.  And more often than not a company will blame the people, when in fact the real reason for mistakes is those people just aren’t clear on exactly what it is they have to do.

And here’s a fun fact: a recent study from Gallup Business Journal found more than 50% of U.S. employees aren’t clear on what is expected of them at work.  Maybe it’s not so much “fun” as it is just a “fact” – especially if you’ve ever experienced it yourself.  It’s like someone telling you to run faster but not telling you where you need to run to.  Not having a clear objective, not having something to aim for or work towards can have a serious impact on the engagement in your team.

A clear objective was also one of the keys to improving results in executives by 35% in Albert Humphrey’s paper on SWOT analysis (being Strengths, Weaknesses, Opportunities and Threats to a business).  Just being clear on where you wanted people to head helped them improve.

If you’re navigating a ship or flying a plane, can you imagine not having a destination in mind?  Well that’s the way most teams operate before working with Ease of Use and Lean CX – they simply run on whatever problem is most pressing at the moment and do their best to put out that immediate fire.  They don’t look at where they’re actually heading.

So give your people clarity.  Make sure they have a clear objective, know what is required, and know the steps to get there.  It will have a huge impact on the engagement and profit of your teams.

Chat soon – David McLachlan

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Leadership Card 25 – What Looks Like A People Problem…

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Ease of Use, Lean CX Leadership Card 25 – What Looks Like A People Problem…

Leadership_Card_025_PeopleProblem

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…is often a situation problem.  Have you ever had a really bad day – maybe your car breaks down, your boss yells at you, you break your watch and then someone asks you to do something and instead of helping out you yell at them to leave you alone?  And they think “What a rotten guy!” when the reality is you would normally help, you were just having a bad day.  It was a bad situation.

People tend to blame the person, instead of realizing that it’s the situation that is the real issue.  If you were having a great day it would be easy to take on one more thing with a smile.  But the situation made you cranky, and lowered your likelihood of helping as a result.

What looks like a people problem, is often a situation problem.  This is one of the greatest lines from an excellent book – “Switch” by Chip and Dan Heath.  And they make an excellent point.  If you change the situation, more often than not you change the people as well.

This is also where designing your work and your customer experience for Ease of Use comes in.  If the work is easy to do for your teams – with no rework, no waiting, no searching, as few steps as possible, and the right result at the end, then there is a very good chance they’ll do it right and do it more often.  The thing is, most people don’t really design their work at all, let alone get intentional about designing their work for ease of use.

Most leaders just let the work happen, and give some vague outcomes to their team to try and make it work.  In reality they are trying to find the treasure without making a map.

And in most cases, it’s not your fault.  The majority of people don’t know how to define difficult work in a way that reveals solutions to their problems.  Having the right framework, in the form of Lean CX, makes it easy.  By ensuring you have a clear outcome and a clear set of steps to get there, you are closer to getting the right result every time.  But by reducing the steps to getting that outcome, ensuring your staff or people know what to do first time without having to ask, make it impossible to make a mistake, and check in to see if they are on the right track, you will be creating a process that is extremely easy to do and you will see the profit, productivity and engagement flow as a result.

Chat soon – David McLachlan

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Leadership Card 24 – The Curse of Knowledge

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Ease Of Use & Lean CX Leadership Card 24 – The Curse of Knowledge

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Have you ever been speaking with someone, and when you’ve finished you realize you didn’t understand a word they just said?

It probably wasn’t your fault.  There’s a very common personal bias that affects us all, and it’s called the curse of knowledge.  It happens when a person has learned something or been doing something for a long period of time, and it becomes very hard for them to imagine other people not knowing it as well.

You may have experienced jargon or acronyms where people speak in a seemingly secret language without realizing that other people may not know those same acronyms or jargon.

One recent example I had was a large financial company adding a push button menu to their telephone system, so when a customer called through they would have to push a button depending on which department they wanted to go to.  The only trouble was, they used the internal names of their departments, like “operational support” instead of things that a customer could relate to, like “changing their bank account”.  This resulted in customers pressing any button just to speak with someone, and almost every call going through to the default department!  Needless to say, they were then overwhelmed with calls and very disengaged in their work, before we problem solved and found out what was going on.

The curse of knowledge means you have to have empathy for the person you are speaking with, not just speaking with yourself in mind.  That means giving your message in lay-person’s terms for your customers, or for your team, so everyone is clear and fewer mistakes are made.

And what are the benefits of this?

If everyone is clear on what is required, it’s been shown that engagement within your teams is higher, and productivity and profit are higher as a result.  There are studies on engagement, studies on happiness, and business studies from Stanford and they all point to the same thing.

There are fewer mistakes, so less rework in performing the same task over and over, and all of this has an effect on your profit and bottom line.

I encourage you to have that empathy, think of the other person’s point of view, and explain things without the jargon or industry specific terminology if you can.  You’ll be amazed at the results.

Chat soon – David McLachlan

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Lean CX Vlog 001 – Logging the Journey

It’s About Disruptors and Engagement

Welcome to the first vlog on Lean CX.  This will follow my journey as a Customer Experience practitioner and author.  I’m making these videos to hone the Lean CX message, and log the process of improving companies, people and myself as I go along.

And where do I get to by the end of this video?  That it’s all about Disruptors and Engagement.  Hope you enjoy!

There is more – much more – coming soon.

Chat to you then – Dave

Transcript:

Dave:   It’s still a bit dark in the morning as you can see, but that sunrise even though it’s not as good now was beautiful this morning!  The reason I took you out this morning is that I want to talk to you about something really really important.

(About the Quad Bike Rider) What an awesome job.  Now that guy wouldn’t
have any problem with engagement – he gets to hoon around on a quad bike all day!  That’s pretty cool.

So I want to show you this – I just got – I just got this back from the printers and what it is is a card deck.  It’s the customer experience card deck.  There’s a leadership card deck as well and it goes through all of those ease-of-use principles to make your job easy to do and to make your product easy to take up as well.  But it all comes down to this – I don’t know if you can see it – but a simple action.  And the thing about simple actions is most people when they’re, you know designing their work or trying to get you to do some work or trying to get you to buy a product it’s harder to make something simple to do.  It’s actually harder for us – it takes more effort and more work for us to design it in a way that is very very simple.  And that’s the point – the framework that I’ve designed makes it easier for you to make it easier for
your workmates and for your customers and doing so has a massive impact on your profit.

So I’m sure these first videos are going to be pretty bad, as I just get up to speed and try and hone the message.  Because the message is really clear to
me – we need to make things easy and the easier we make things then the more people are going to do them.  Whether it’s our workmates or whether it’s the customers we want to buy a product or our application or our service.  So ease of use is absolutely everything and these videos are going to help me hone that message and also show you a little bit of Brisbane City which is an
absolutely beautiful city especially in the morning.

If you can imagine when things are easy to do they’re much easier to buy and
much easier for your workmates to perform so you know the profit, the cost
reduction, all those things flow from ease of use in a massive, massive way and
I just want to log the process of me going along this journey and I hope you
enjoy the series because it’s really going to show you how to create
disruptors and also create engagement in your team.

Thank you for watching!

Chat soon – David McLachlan

Leadership Card 21 – Core Human Needs, Significance and Connection

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Design For Ease of Use with Lean CX – Leadership Card 21

Leadership Card 021 Significance Connection - Lean CX Ease of Use

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Engineering Happiness In your Team With Significance and Connection

There’s a funny thing about happiness.  We all seem to want it, and yet so many times we do things that we know don’t bring us happiness in the long run, don’t we?

That extra piece of chocolate cake, or spending too much time working instead of bonding with friends or partners (which was, incidentally, one of the top five regrets of the dying).  Not exercising or being outdoors enough.  it all adds up.

But there could be a very good reason for us missing the mark when it comes to performing happiness improving activities – and that is because the real core needs that drive us are actually conflicting.

In the last card, Leadership Card 19, we saw that we deeply crave certainty in our lives, but also variety.  And the more variety we have, the less certainty we have.  Well it’s the same with Leadership Card 20, where we crave significance and connection, but the two don’t necessarily go hand in hand.

Significance and Connection – At Odds With Each Other

You see, to be significant you have to stand out.  You have to lead the pack, often be different to others.  And people get significance in different ways.  They can feel significant by performing really well, earning lots of money, moving up in their career, or they can feel significant by being difficult, causing trouble to get attention, and other ways like that.

But when we stand out and are different, it’s much harder to fit in, to feel that connection and bonding with people in a team, a family, a friendship group or anywhere else.

So while we crave both, significance and connection are hard to engineer together.

Engineering Both In Your Team’s Work

So how do we create both in our team’s work?  Part of Lean CX and the Ease of Use framework is a thing called “Checking In”, where we check in with our team members at least once a week, see where we need to adjust, and then focus on their strengths.

Doing this ensures two things – first, we build that connection by checking in, making sure they know they are on our radar as a leader and that we care about their path and their progress.

But then we focus on their strengths, building that significance of individuality, because we are all slightly different at the end of the day and have individual strengths and things we want to achieve.

So check in with your team, and focus on their strengths.  Even research from Gallup on employee engagement has shown that it can improve engagement by up to 27%.  And employees who are more engaged have higher productivity, sales, profit, and lower absenteeism and turnover.

Chat soon – David McLachlan

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Leadership Card 19 – Flow, Happiness and Immediate Feedback

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Design For Ease of Use with Lean CX – Leadership Card 19

Leadership Card 019 Immediate Feedback - Lean CX Ease of Use

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Engineering Happiness, Engagement and Flow in your Team

Leadership is a funny thing.  We naturally look up to those risk takers, the ones who “made it”, who did something outrageous against impossible odds, and won.  It’s easy to write an article about those guys (and gals), and it’s easy to think “if only I had done this or that, maybe I could have been that leader too.”

But here’s the thing about those high flying, outrageous risk taking leaders – they’re full of sh*t.

They’re full of sh*t because of a very simple psychological principle: Survivorship Bias.

What is Survivorship Bias?

Survivorship bias is our tendency to look at people who have done something against all odds, see them a lot because the news loves their story, and believe it is easier than it really is or that we can do it do, or that it is even more common than it really is.

When the reality is we see more of them because they are the ones who made it, making it look as though it is easy to do and more people are doing it.

Case in point – look at all the people who try out for American Idol, because they can sing.  Even just a little bit.  Even only in the shower.  So they go on the show and they get obliterated by the judges, because real, true, burning talent is a hard thing to find and in reality it takes years and years of hard work.  Now look at it from the other perspective – how many of these tens of thousands of people go on to have long, successful careers as entertainers?

Very, very few.  Even the ones who “make it” on the show have short lived careers that fizzle out relatively quickly.  And yet we see them in the spotlight, while they are there, and we hail them for their seemingly incredible life.

So Here’s What We Don’t Do

We don’t celebrate the grinders.  The workers.  The ones who are building a solid foundation for their team and engineering an environment that makes them happy to come to work, engaged in the work they do, and feel as though they are working towards something bigger than themselves.  And people who don’t make it to the spotlight – the majority of people – are the ones who need that engagement and happiness in the work they do.  And that happiness leads to the “Flow” state, where you can lose yourself in the moment, do things effortlessly, and forget to eat.

Engineering Flow in the Work Your Team Does

How would that be, if you could engineer that flow state in your team and their work?  Do you think their results would be affected?  You bet they would.

And so far we’ve seen a few key ideas in designing our work to create a state of flow in our team.  This last one is a key idea not just from Mihaly Csiksentmihalyi, who originally coined the idea of the flow state, but from many other methodologies as well – namely the Lean CX Score, Agile, Lean Startup and more.

This last key idea is fast feedback.

The idea is feedback because have you ever been doing something – making something really special or important, and working very hard on it every day?  But imagine this – you’ve worked on it every day for many months, even years, and at the end of that time for whatever reason it turns out it’s actually not the right thing.  It doesn’t do what you wanted and nobody wants anything to do with it.

That is what happens when you don’t get fast feedback.

The Lean Startup method is built around fast feedback – creating a Minimum Viable Product, a small product that does just enough to test in the marketplace and see if it works and gather feedback from real customers.  The Net Promoter Score is built around fast feedback – if you’re not doing well the customer gives you a score below 8 and you’re meant to follow up immediately to find out more and adjust if you can.

Feedback is almost priceless.  It is extremely valuable in business, and yet most businesses are afraid of it.

Asking for, and receiving feedback can be quite tough.  It’s tough on our ego, who doesn’t like things rocking the boat.  And yet to thrive in business we need to know if our customers aren’t getting what they want, and if it’s not ridiculously easy to get what they want.

It’s Like Playing A Video Game

Finally, I’ll say this: what else has clear rules, a clear objective, is neither too easy nor too hard, and gives you immediate feedback if you’re winning or not?

That’s right, a video game.

And people play video games for hours and hours.  They forget to eat.  They forget to sleep.  Some people become quite addicted to them, which has unfortunate results but it happens for good reason – they are the perfect example of the things that need to be present in order to engineer the flow state.

Do This For Your Own Teams, And Win

So find a way to give your team a process that is neither too easy nor too hard, and that gives them immediate feedback if they are on the wrong track.  It’s like a pilot checking in on the flight plan.  Are they on course or off course?  Are they moving towards their destination?  Because if you’re a pilot you need to know.  In fact, if you’re a human being you need to know.  But most leaders first don’t clearly articulate the process and objectives for their team, or don’t improve the ease of use of that process, and then finally they don’t check in to see how their teammates are tracking towards that goal so they can assist and make changes to the process as necessary.

Objective.  Process.  Feedback.  Improve and repeat.  You’ll soon be on your way to your destination when previously you were only flying around in circles.

Chat soon – David McLachlan

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Leadership Card 18 – Engineering Flow and a Clear Objective

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Design For Ease of Use with Lean CX – Leadership Card 18

Leadership Card 018 Clear Objective - Lean CX Ease of Use

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Engineering The State of Flow, and Happiness

In the late 60s, Mihaly Csikszentmihalyi interviewed 1000 people on what makes them happy.  He found a few main things that, when present, can engineer what he called the state of “flow”, when you are lost in the moment, time flies, and you feel like you could do a task forever.

In the Leadership Card Deck we’ve seen a few different studies that have shown that a clear objective can make a huge difference to your team’s results.  And creating a clear path for your team with a repeatable process that is easy to use can increase those results again.

But there is more to this story when it comes to increasing the engagement and happiness of your teams.  And it’s because of this:

Have you ever been in a situation where what you did had absolutely no effect on the outcome?  Take this as an example – imagine you were driving a car, and trying to get to a destination, but when you turned the steering wheel it had no effect on the path you took.  In other words, the action you took had no bearing on whether you made it there or not.

A lot of teams are operating like that car ride today, because even if they have taken a step above everyone else and clearly articulated the objective and the process to get there and made it ridiculously easy to do, if your team’s actions have no effect on getting to that objective they will lose interest very quickly.  And losing interest is the absolute opposite of a state of Flow.

Working Towards A Clear Objective, With Control Over The Outcome

Mihali isn’t the only one to have found this in his studies.  In research brought to light via Daniel Pink’s book, Drive, he found that one of the best motivators wasn’t money or rewards, it was actually a thing called “Mastery”, which he described like this:

“Working continuously towards mastering a worthy skill.”

So we have a fairly ideal set up here, and this is only the start of it.  All the research is pointing in the same direction.  In Leadership Card 10, we saw that tying outcomes to a higher meaning had a huge effect on the happiness of your team.  So if we have a clear objective, where our team’s actions have control over the outcome, and those outcomes are tied to a higher meaning or purpose, then we start to see the ideal situation for engineering happiness and flow in the work that they do.

What Happens Next?

And what happens next when your team can effortlessly perform their work and it is working towards something meaningful?  Well, they enjoy coming to work much more than they thought possible.  It stops being just about the paycheck.  And the effects of high engagement show profit can go up by 17%, revenue can be doubled, absenteeism and sick days can go down by 40%, and much, much more.

Enjoying yourself at work takes a little bit of awareness – awareness that is not taught at school and is not present in most leaders who work their way up through the ranks.  But creating this scenario at work has a big payback, and doing even a little bit will show you just how powerful it can be.

Chat soon – David McLachlan

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