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6 Things to Avoid When Answering PMP Exam Questions

The PMP exam is known for its challenging scenario-based questions, which test your ability to apply project management principles effectively. Recently a successful student passed the PMP exam using the “PMP Fast Track” method, and distilled this into six key things to avoid, which helped him zero in on the right answers more quickly. Here are the six things to consider when approaching the PMP exam:

1. Don’t Hire If You Can Help It

In some situations, adding new team members may seem like the right solution, especially when there’s a problem with team capacity. However, correct answers often focus on using the resources you already have. The goal is not to immediately hire additional people, but rather to think about how you can solve the issue by optimizing existing resources. While hiring may sometimes be the answer, it’s not the first thing to consider. Look for ways to resolve the issue with the team or resources currently available.

2. Avoid Firing Team Members Too Quickly

When problems arise, firing a team member might seem like a quick fix, but it’s important to remember that a core aspect of project management is team development. Instead of thinking about firing, focus on the possibility of coaching, upskilling, or providing additional training to the team member involved. In most cases, performance issues can be addressed through support and improvement, rather than through drastic actions like firing. While firing might be necessary in some extreme cases, it’s not something to jump to immediately.

3. Don’t Ask for Extra Money

One of the most common impulses when faced with project challenges is to request more funds, especially if there are budget constraints or delays. However, the PMP exam tends to emphasize problem-solving within the existing project parameters. Rather than asking for more money right away, look for ways to address the problem through better management of resources, time, or scope. There may be times when additional funding is unavoidable, but it’s typically more effective to first explore alternative solutions like adjusting timelines, fast-tracking, or reallocating resources.

4. Do Your Job Before Escalating

While it’s natural to want to escalate an issue or ask for help when a project faces challenges, the PMP exam tests your ability to manage the situation as the Project Manager, when possible. In many cases, you should first try to solve the issue within your own team before asking for help. That doesn’t mean you should never escalate – it just means that you should prioritize looking for solutions with the team and resources at your disposal. If escalation is necessary, make sure it’s for the right reasons, such as when the issue is truly beyond your control.

5. Don’t Do Nothing—Take Action

In any project, doing nothing is often the worst option. The exam tests your ability to take appropriate action when problems arise. While some situations might require a more thoughtful approach or time for reflection, in most cases, doing nothing is not the answer. Look for ways to address the problem proactively, whether it’s through problem-solving, working with your team, or adjusting your approach.

6. Avoid Shifting Responsibilities

A key part of project management is ensuring everyone knows their roles and responsibilities. While it’s important to delegate tasks, the PMP exam emphasizes that you should not attempt to offload your responsibilities onto others. However, there are times when you may need to rely on your team for their expertise, and ensure others do their job – the issue lies in ensuring that everyone fulfills their duties as assigned. If you encounter a challenge, it’s your responsibility to manage the situation, rather than trying to shift your own responsibilities onto others.

A Thoughtful Adjustment

Focus on seeking expertise from your team when appropriate. The collective knowledge of your team is a powerful resource, and collaborating with them for problem-solving is often the best way to move forward. While escalation or asking for outside help might sometimes be necessary, start by tapping into your team’s expertise to find a solution.

Always remember, you can do it. The PMP is a wonderful thing to achieve, and with dedication and practice, you can achieve it.

David McLachlan on LinkedIn

See more PMP articles: 

• What To Do If You Don’t Have A Product Owner
• How to Pass the PMP Audit: Tips for Meeting Eligibility
• PMP to Pay Rise – 6 Steps to Getting a New Job and Pay Rise With Your PMP
• Is the PMP Still Worth it in 2024?
• Is the PMP Relevant in the Real World?
• The PMP Cheat Sheet – Are You Ready for the Exam?
• How to Quickly Earn PDUs for PMI-PMP Certification Renewal

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